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Engagement season is here, and with it comes the exciting process of planning your wedding! If you’re tying the knot in Austin, Texas, you may be wondering what a realistic wedding budget looks like in today’s market. Each year, our team surveys a curated list of trusted, well-established wedding professionals across the Austin area to gather up-to-date pricing insights. For our 2026 guide, we’ve compiled median investment ranges by vendor category, based on either per-guest pricing or an estimated guest count of 100. This annual breakdown is designed to help you understand what to expect to spend, where gratuity typically fits in, and how far in advance you should plan to book each vendor so you can move forward with clarity and confidence as you begin your planning journey! Helpful blogs: 2025 Average Wedding Cost in Austin | Understanding Wedding Vendor Gratuity ALCOHOL & BAR BLOG: Buying Alcohol for Your Big day! AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $5,500 (Range: $3,000 - $9,000+ includes alcohol, delivery, staffing, supplies, labor, etc.) Customary: 15% - 20% on the total alcohol/bar cost much like a restaurant or bar + depending on service received 6 - 9 months prior to wedding day Photography by Burken & Co. BAND BLOG: Harmonizing Love: Behind the Scenes with Moontower Entertainment AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $9,500 for an 8-10 piece band without upgrades (Range: $7,000 - $10,000+) Optional: $25 - $50+ per band member 9 - 12 months prior to wedding day Photography by Kaitlin Rodgers Photography $8,500 in 2024... W hy the price increase? The overall cost of travel and price increase of Austin living justifies the price increase. CAKE BLOG: The Perfect Slice: Wedding Dessert Tips You Need AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $2,500 or $10 per guest ( Range: $1,500 to $2,500 ) Not Customary/Optional: $50-$75 towards delivery and set up on-site  4-6+ months prior to wedding day Photography by Emily Boone Photography CATERING BLOG: Different Types of Food Service for Your Wedding | How to Plan a Plated Dinner Service AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $150 - $200 per guest (Range: $12,000 - $25,000+ depending on type of service) ​Customary: 15-20% of total cost food & beverage (Please note that the operation + administration fees are NOT gratuity.)  9-12+ months prior to wedding day Photography by Hyde Park Photography DESSERTS BLOG: Sweet Alternatives: Choosing the Perfect Wedding Dessert AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $10 per guest (Range: $1,000 - $2,500) Not Customary/Optional: $40 - $60 for delivery, set up, additional labor 4-6+ months prior to wedding day Photography by Vanessa Joy Photography For a playful twist, consider mini pies, cookies and icecream, or a gelato truck! Whether you choose one show-stopping dessert or a mix of sweet options, let your selection reflect your style and satisfy your crowd. DJ BLOG: Why a DJ Can Make or Break Your Wedding AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $3,250 for ceremony & reception setup, additional lighting and services, as well as adding on musicians (Range: $2,500 - $7,000) Optional: $200 - $400 per DJ/Emcee 9-12+ months prior to wedding day A DJ does more than play music—they’re also your wedding emcee, managing key moments like speeches and ensuring everything runs smoothly. They handle all equipment, setting the perfect mood for every part of your day. Not to mention, they need multiple sets of equipment to cover all areas of your wedding venue! Photography by Hyde Park Photography FLORIST BLOG: What Can I Budget for Wedding Day Flowers? AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $10,000 as a standard minimum for a prime weekend during busy season (Range $8,000 - $20,000+) Optional/Not Customary: 10-20% of the cost on labor/service/operation fees  9-12+ months prior to wedding day Photography by Emily Boone Photography HAIR + MAKE UP ARTISTS BLOG: From Trial to Aisle: Why a Pro Hair and Makeup Team is Essential for Your Wedding Day AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK  $500 - Bride, $275 - Bridesmaids/Additional Guests/Family (Range: $300-$500 per person) Expected/Customary: 15-20% of service/per person depending on your experience 6-9+ months prior to wedding day Bridal trials, while an added cost, let you preview your look and can double as prep for engagement photos or your bachelorette party. Larger bridal parties may require more artists, increasing time and cost, but ensuring everyone looks their best. Photography by Vanessa Joy Photography MISC. SPECIALTY VENDORS BLOG: Interactive Experiences to Elevate Your Wedding VENDOR CATEGORY AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK Content Creator for Wedding Day $1,800 ( Range $1,200-$2,500) Optional At least 1 month prior to wedding date Cold Sparks and Pyrotechnics $2,500 ( Range $1,500 - $8,000) Optional At least 1 month prior to wedding date Lighting $5,000 (Range: $2,000 - $10,00+) Recommended/Optional: 10% - 20% on total service cost 6-9+ months prior to wedding day Live Painting $2,000 Optional: 10% of service cost 4 months prior to wedding day Samba Dancers/Performance $1,000 for 40 min performance with 4 dancers - $2,000 with 10-12 performers + live drummers Optional: $20 per performer 4-6+ months prior to wedding day Photography by Caitlin Rose Photography MUSICIANS BLOG: Wedding Songs For Your Special Moments AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $800/hour (Range: $700 - $1,400+) Customary: $20 - $40 per musician or 10% - 20% on total service cost 6-9+ months prior to wedding day OFFICIANT BLOG: The Ultimate Guide to Selecting the Perfect Wedding Officiant AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $600 (Range: $400 - $1,200) Not Customary: $50 - $100 or a gift/donation to the church/individual 4-6+ months prior to wedding day Photography by Caitlin Rose Photography PHOTOGRAPHY BLOG: Why Professional Photography is Essential for Your Wedding Day AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $7,000 (Range: $5,000 - $10,000+) Optional: $200 - $400 per lead photographer and $100 - $150 - additional shooters Prioritize after selecting date/venue, 12+ months out for your top choice Photography by Lepard Imaging PHOTO BOOTH Check out our Glam Booth to rent! AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $1,200 (Range: $800 - $2,000+ depending on printing/equipment/attendant) Optional: $25 - $50 for photo booth attendant on-site for duration of event 4-6+ months before your wedding day PLANNING / COORDINATION BLOG: Why Are Wedding Planners So Expensive? AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK Day of coordination: $3,500 (Range: $2,000 - $4,000) Optional: $100 - $200 per lead planner and $50 - $100 for additional day of staff As soon as possible! They will direct you to your vendor dream team the quickest! Design + Full Service: $6,500 (Range: $5,000 - $20,000 or 10% of your total wedding budget) Optional: $200 - $400 per lead planner and $100 - $200 for additional team members or assistants or 10% - 20% on total package cost As soon as possible! They will direct you to your vendor dream team the quickest! RENTALS BLOG: Wedding Day Rentals | Size Guide for Perfectly Fit Linens AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $5,000 (Range: $4,000 - $15,000+) Not Customary: $50+ per delivery/setup crew 9-12 months prior, depending on wedding date's popularity and securing item's availability Photography by Dani Quiroz Photography Event rentals help create a unique wedding, but costs can add up with labor, setup, and breakdown. Catering proposals often include rentals like linens and dance floors, which can account for up to 40% of your budget. Work with your planner, florist, and caterer to bring your vision to life! STATIONERY & SIGNAGE BLOG: Flat Lay All Day: Advice From a Stationer AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $2,000 (Range: $1,250 - $3,500) Optional: $50 or 10-20% of total cost before tax 4-6+ months prior to wedding day Photography by Paola Lattarini Custom stationery and signage add a personal touch to your wedding, starting with save-the-dates and invitations, and extending to welcome signs, ceremony programs, seating charts, and menu cards. Whether simple or elaborate, these vendors spend countless hours designing, proofing, and preparing everything to create those special, one-of-a-kind moments for your big day. TRANSPORTATION BLOG: Drive into Forever: The Allure of a Vintage Wedding Getaway Car AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK Shuttles - $6,000 (Range: $4,000 - $10,000+) Optional/Customary: $100+ per driver 4-6+ months prior to wedding day Private - $1,000 for 2 hours with a vintage getaway vehicle Expected: 10% - 20% of total cost 4+ months prior to wedding day Photography by Caitlin Rose Photography Transportation is important for weddings, especially in Austin. Offering guest transportation, like buses or SUVs, is a smart choice, especially for remote venues. Rates vary based on location, guest count, and timing, with busy periods like F1 and ACL affecting costs. Don’t forget about a getaway car—luxury options are available to ensure everything runs smoothly. VENUE BLOG: Wedding Venue Shopping Q&A   AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $12,500 - Prime Saturday during wedding season (Range: $7,500 - $15,000) Not customary Right when you are engaged, but 12-18+ months if you want your top pick of venue selection Weekend weddings, especially on Saturdays, are more expensive due to high demand. Costs cover venue usage, rentals, spaces, amenities, and backup plans for weather. Venues vary, with some offering full services and others just space. Operating a venue includes expenses like taxes, maintenance, and staff. Many venues also require a licensed planner and caterer to ensure quality. Photography by Paola Lattarini VIDEOGRAPHY BLOG: Why You Will Regret Not Hiring a Videographer AVERAGE EXPECTED COST RECOMMENDED GRATUITY WHEN YOU SHOULD BOOK $6,500 (Range: $5,000 - $10,000+) Optional, but appreciated: $100 - $300 per videographer 9-12+ months prior to wedding day Videographers capture your wedding through action shots, sounds, and emotions, creating lasting memories. Their costs cover insurance, equipment, travel, and editing. Many hire a second shooter and spend hours editing, adding music and custom touches. They also create highlight reels and social media edits, allowing you to relive your day in a personal way.

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Ashley Nicole Affair is a team of Austin wedding planners that specialize in planning and floral design in Texas, New Mexico and Colorado.

Ashley Nicole Affair is a team of Austin wedding planners that specialize in planning and floral design in Texas, New Mexico and Colorado. Looks like there’s nothing here. Feel free to continue browsing the site. Back to Homepage

Ashley Nicole Affair is a team of Austin wedding planners that specialize in planning and floral design in Texas, New Mexico and Colorado.